Privacy Policy

Data protection and privacy

E-ducare for Youth Limited is committed to safeguarding your privacy online. This policy explains how we will collect, use and disclose information. This policy may change from time to time, so please check this page periodically.

Personal information

Personal information means information that identifies you as an individual, such as:

your name
your email

What information is collected?

We may collect personal information from you in a variety of ways, including when you submit one of our online forms, for example, our:

volunteer applications
volunteer event registrations
recruitment information such as interviews and assessment notes
fundraising events registrations
donation pledges
fundraising forms
newsletter registrations
Social media pages
requests for information
volunteer feedback forms

We may also collect personal information when you download resources from our website, complete a survey or if you contact us by email. In addition we use software to identify which areas of our site are visited most frequently. This helps us to understand how our website is being used so that we can make it more useful for visitors. This software uses cookies (text files that identify your computer to our server) and IP addresses (the domain from which you access the Internet) to indicate which pages have been accessed and when. This information is collected automatically. It does not contain any personal information or sensitive personal information, so browsing is anonymous.

Who collects the information?

When you are on the E-ducare website and are required to submit personal information this is collected by E-ducare for Youth CLG.

How is the collected information used?

Information collected may be used to:

respond to your request for information
provide you with newsletters or details of events
process your orders and applications
engage you as a volunteer and make any appropriate arrangements
process your donation pledges
keep a record of your contact details
to promote E-ducare, in the event photographs and video footage are submitted
contact you with current and future information about our work, events, campaigns and activities, or any other features of E-ducare described on the website
for our purposes, such as data analysis, audits, fraud monitoring and prevention, enhancing, improving or modifying our services, identifying usage trends, determining the effectiveness of promotional campaigns and operating and expanding our activities
as we believe to be necessary or appropriate: (1) under applicable law, including laws outside your country of residence; (2) to comply with legal process; (3) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (4) to enforce our terms and conditions; (5) to protect our operations; (f) to protect our rights, privacy, safety or property and/or that of you or others; and (6) to allow us to pursue available remedies or limit the damages that we may sustain.

Any use of collected information will be in accordance with the data protection principles of good practice. This means that it will be:

processed fairly and lawfully
processed for limited purposes and in an appropriate way
adequate, relevant and not excessive for the purpose
accurate
not kept longer than necessary for the purpose
processed in line with data subjects rights
secure
not transferred to other people or organisations

Who is collected information shared with?

E-ducare is an Irish charity and may need to share your information with our:

staff
partners
third-party service providers in Ireland and those based overseas

We sometimes need to share the personal information we process with the individual themselves and with other organisations. Where this is necessary we are required to comply with all aspects of the Data Protection Act. This means that it will be:

processed fairly and lawfully
processed for limited purposes and in an appropriate way
adequate, relevant and not excessive for the purpose
accurate
not kept longer than necessary for the purpose.
processed in line with data subjects rights
secure
not transferred to other people or organisations

What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons.
Where necessary or required we share information with:

financial organisations (Bank)
police forces upon request
local and central government upon requested
other companies in the same group as the data controller

How secure is the information collected?

The security of information collected by E-ducare is of utmost importance to E-ducare. We seek to use reasonable organisational, technical and administrative measures to protect personal information, sensitive information and any other information collected by us. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have any reason to believe that any information we hold is no longer secure, please contact us immediately.

Transfers

E-ducare may transfer or share personal information overseas in specific cases only e.g. donor(s) or fundraiser(s) wish to visit and/or participate in the projects for which they donated. Prior consent will be sought in all circumstances.

Opting out of communications from us

You have the opportunity to opt out of receiving communications from us at the point where we collect information from you. If you currently receive communications and would like these to stop, please contact us on the details below.

How do I find out more?

If you wish to make a request for information that we hold about you, wish to make a complaint or have any other requests or queries, please contact us on the details below.

A small fee might be payable by you for the provision of information in relation to a subject access request. We will keep a record of all data subject access requests made by data subjects and any response issued.

Contact us

You may contact us at any time by writing to: privacy@e-ducare.org